Add Items

Items are an essential part of Osmos CRM if you are planning to send quotes and estimates.

Items are the products and services you sell and offer.

In this guide, we will show you how to add a new item

1. Click on "Add New Item"

Learn how to upload items on bulk

2. Add the item information, item details, and pricing

You have the flexibility to add as much or as little information as you desire to your item. You can choose to include item code, URL, description, comments, different prices, discounts, taxes, commissions, and even additional custom fields.

Learn how to add custom fields

Category: This is the main category to which the item is assigned. An item must have one category.

Subcategory: You can add subcategories under a category to further categorize your items.

Item Name: The main identifier for the item. We recommend using unique names per item, but this is not compulsory.

Items Code: This is used as an additional way to identify an item. We recommend using unique codes per item, but this is not compulsory.

Video and Website URL: You can add up to 2 links per item. You can customize the link description by clicking on the edit pencil.

Images: Add images to your item. Learn how to upload images in bulk

Custom Field: Adding additional fields to the item will help you customize it and display the necessary information to your clients. Learn how to add custom fields

Description: The description describes the item.

Comments: Comments are used as unique information about the item that can be later used on each quote. Comments are saved independently and can be reused. Example: A comment about the item-specific color that the client wants.

Item is a: Define if the item is a product or service. This is useful if you want to track inventory and/or availability.

Unit: Use to identify how the item is quantified.

Quantity per Click: Defines the quantity of this item that will be added or subtracted from the quote when clicking on the plus (+) or minus (-) sign.

Item Price: You can set up to four different prices for an item. The default price is "Price A." Contacts can be assigned to a pricing list within the contact module. When you do this, the client will receive the corresponding price on all future quotes or estimates.

Minimum Price: Adding a minimum price will restrict members from manually updating the price and going under this price when quoting.

TAX Exempt: Check the box if the item is tax exempt when calculating sales taxes.

Currency: The currency of the item.

Discount: Discounts are available for the item being added.

Applicable Taxes: Taxes that are applicable to the item and the tax value. You can add more than one tax.

Sales Commission: This is the commission assigned to a member when selling an item. The commission can be either a percentage of the item's price or a fixed amount for each item sold.

For example, if the item's price is $10 and the commission is set at 10%, the member will receive $1 as their commission. On the other hand, if the commission is a fixed amount of $1, members will receive $1 for each item sold, regardless of the item's price.

Fix Cost Per Unit: This is the gross cost of the item if this is available. When a cost is added, the profit margin and profit per item can be calculated.

Profit Margin and Profit: The profit margin is the percentage of profit calculated as the default price minus the commission minus the cost per unit, expressed as a percentage of the default price. The profit, on the other hand, is the difference between the default price minus the commission and minus the cost.

3. Click on "Save Changes"